Job Description

Administrative Assistant

Location: Redmond, WA

Work Schedule: Monday–Friday, 100% onsite

We are seeking a dedicated Administrative Assistant to support on-site operations and contribute to the efficiency and success of this fast-paced, collaborative environment.

Key Responsibilities

Onsite Group Administration:

• Support two experienced executive administrators
• Manage office operations, site space, and hardware inventory
• Coordinate procurement and distribution of equipment and supplies

Calendar & Meeting Coordination:

• Manage scheduling, particularly for senior executives
• Organize and facilitate team meetings and onsite events

Team & Event Support (50% of role):

• Order snacks, supplies, and materials to support daily team functions
• Oversee logistics for on-site events and celebrations
• Maintain budget tracking for team activities and purchases
• Hardware and Inventory Management (20% of role):
• Track, order, and organize IT hardware and office assets
• Assist with desk setup and space reconfigurations

Executive Calendar Management (up to 20%):

• Provide scheduling support for key stakeholders as needed

Qualifications

• 2+ years of experience in administrative or operational support
• Strong proficiency in Microsoft Office Suite, particularly Outlook and Excel (VLOOKUP experience is a plus)
• Exceptional written and verbal communication skills
• Demonstrated organizational skills and ability to multitask effectively
• Proven experience supporting fast-paced, high-stakes environments

Preferred Qualifications

• Prior experience supporting large-scale teams or executives
• Ability to build rapport and maintain strong relationships across teams and levels
• Self-starter with high attention to detail and ownership mindset

Candidate Must-Haves

• Must be onsite 5 days a week in Redmond – no remote or hybrid options
• A steady employment history – no frequent job changes
• Ability to engage with senior-level team members confidently

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