Job Description
Position Type: Support Staff/Administrative Assistant
Date Posted: 7/1/2025
Location: Pine Island School District
District: ISD 255 - Pine Island
Job Posting: Administrative Assistant - MARSS and Special Education
Location: Pine Island School District - District Office
Job Type: Full-Time (225 day contract)
Position Title: Administrative Assistant - MARSS and Special Education
Start Date: Open Immediately
Application Deadline: Open Until Filled Position Overview: Pine Island School District is seeking a highly organized and detail-oriented Administrative Assistant to oversee MARSS (Minnesota Automated Reporting Student System) reporting and provide clerical support to the Special Education Department. This position plays a critical role in ensuring compliance with state and federal reporting requirements while supporting the needs of special education staff and students across the district. Responsibilities: MARSS/Ed-Fi Reporting (Primary Focus): - Maintain and update MARSS coding for special education students districtwide, ensuring data accuracy across Skyward and SpEd Forms systems.
- Cross-check and reconcile discrepancies between MARSS, Ed-Fi, Skyward, and SpEd Forms regularly.
- Submit timely MARSS updates for special education student changes (enrollment, services, exits, etc.) and ensure accuracy for critical deadlines like Dec. 1 Child Count and End-of-Year reports.
- Collaborate with special education staff to resolve reporting issues and discrepancies.
- Attend MARSS/Ed-Fi training webinars and implement updates as needed.
Special Education Support: - Assist special education teachers in maintaining accurate records, filing paperwork, and managing compliance-related documentation.
- Oversee special education transportation needs, including communication with transportation providers and invoice reconciliation.
- Manage student record transfers, tuition agreements, and MARSS coding for open-enrolled, non-resident, and non-public special education students.
- Support staff with organizing and submitting Personnel Activity Reports (PARs) and Certification Reports for audit purposes.
- Maintain organized student records, ensure retention/destruction policies are followed, and assist with audit preparations.
- Other duties as assigned.
Qualifications: - Required:
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency with Microsoft Office Suite, Google Suite, and data entry systems.
- Preferred:
- Experience with MARSS/Ed-Fi reporting processes (training available for qualified candidates).
- Familiarity with Skyward, SpEd Forms, or other student data management systems.
- Excellent communication and problem-solving skills.
Compensation: This position is compensated at a beginning rate of $25.17 per hour, in accordance with district guidelines. Benefits: Benefits offered for this position include medical, dental and vision insurance, paid time off, employer-provided life insurance, retirement and paid holidays. Equity Statement: Pine Island School District is committed to creating an equitable, inclusive, and respectful environment for every student, staff member, and family. The district values diversity and encourages individuals from all backgrounds to apply. Questions: For inquiries about this posting, please contact Steven Jex, Director of Special Education, at steven.jex@pineisland.k12.mn.us. We invite you to apply and join our team to make a positive impact on the success of our students and district operations!Southeast Application Consortium
Job Tags
Hourly pay, Full time, Contract work, Work at office, Immediate start,