Job Description

Description

Parish: St. Thrse of Carmel Catholic Church

Location: 4355 Del Mar Trails Rd, San Diego, CA 92130

Reports to: Pastor

Employment Type: Full time

FLSA Status: Non-Exempt

Salary: $24 - $32 per hour, based on experience

To Apply: please include a brief cover letter / statement as to why you would like to serve the Catholic Church as a Bookkeeper.

Position Summary:
Under the direction of the Pastor, the Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties for both St. Thrse of Carmel Catholic Church and its school, Notre Dame Academy.

Primary Duties and Responsibilities (include but are not limited to):

Bookkeeping

• Process vendor payments and maintain vendor files
• Track and submit 1099 data
• Record deposits and maintain associated backup documents
• Record diocesan auto debits and other electronic transactions in a timely manner
• Ensure timely preparation of donor acknowledgements
• Prepare and submit information as required by Diocesan Finance Office
• Assist Pastor, Principal or Business Manager when needed

Tuition Management

• Ensure all families are billed through a Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
• Ensure family data is kept up-to-date

Accounting

• Prepare journal entries as necessary
• Perform year-end processing tasks as directed
• Maintain accounting records and ensure appropriate record retention
• Maintain Asset Control listing
• Ensure compliance with diocesan financial controls and policies

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
• Demonstrated communication skills, verbal and written
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work collaboratively in a team environment
• Professional demeanor
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software
• Must successfully pass a background check
• Requires coordination and manual dexterity, normal mental and visual ability

Other Skills and Abilities

• A degree in finance or accounting; or equivalent experience preferred
• Experience as a bookkeeper preferred
• Diocesan experience preferred
• Preferred Practicing Catholic

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. This position may require evening and weekend work.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Thrse of Carmel Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

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