Job Description

Kelly Science & Clinical is seeking a Documentation Specialist near Mount Pleasant, WI.

local candidates preferred for this position. No relocation offered

Temporary/Contract role ~7-8 months

Shift: Monday - Friday 8am-5pm

Hybrid role: 2-3 days onsite

Compensation : $23.50-$24/hr

Overview:

We are seeking a dedicated and detail-oriented Documentation Specialist to manage and maintain documentation processes, including customer, audit, and internal documentation. This role is ideal for professionals with strong organizational skills and experience in document management systems. The position works under the guidance of the Senior Regulatory Affairs Specialist.

Key Responsibilities:

• Create and update customer product documentation (pre-docs and final docs) for customizations, new developments, and existing products.
• Implement and oversee document control processes, including version control, tracking, distribution, and archival.
• Assign access to documents and manage distribution restrictions for sensitive materials.
• Maintain document storage and retrieval systems, ensuring efficient labeling, sorting, and categorizing.
• Establish and uphold record retention timelines.
• Draft, review, edit, and format templates and documents to ensure accuracy and consistency.
• Provide support to Global Sales by responding to technical, quality, and legal product-related inquiries.
• Follow established quality system procedures and instructions, including ISO, HACCP, and GMP standards.
• Collaborate with Business Support Specialists, Sales Account Managers, QA/QC Technicians, and other functions within the company.

Qualifications:

• Bachelor's Degree preferred, or equivalent experience (1-2 years).
• Fluent in English, with additional languages considered an advantage.
• Intermediate proficiency in Microsoft Office programs and SAP.
• Strong interpersonal skills and effective communication abilities.
• Ability to ask pertinent questions to assess customer needs.
• Team-oriented with collaborative problem-solving skills.
• Experience in lean process improvement is an asset.
• Adaptability to change and a flexible mindset.
• Knowledge of the food industry is a plus.

If you are passionate about ensuring efficient documentation and enjoy working within teams, we encourage you to apply for this dynamic role.

All applicants please contact Cristina.Estrada@kellyscientific.com

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