Job Description

Job Title: Executive Assistant

Location: Palo Alto, CA

Reports To: Chief Technology Officer & Chief AI Officer

About the Company

QXO Background

QXO is the largest publicly traded distributor of roofing, waterproofing, and complementary building products in the United States. The company plans to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for shareholders. QXO is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth. Visit for more information.

Position Summary

We are seeking a highly organized and proactive Executive Assistant to support daily operations at our Palo Alto office and provide strategic administrative support to the Chief Technology Officer and Chief AI Officer. In this role, you will oversee office management, coordinate executive priorities, and help drive operational efficiency. This is a critical, hands-on position ideal for a resourceful, detail-oriented professional who thrives in a fast-paced, high-growth environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the Chief Technology Officer and Chief AI Officer.
• Think proactively with getting the executives prepared for their day and being two steps ahead of them ie : gathering all meeting materials, presentations and calendars.
• Manage complex calendars, schedule meetings, coordinate travel, and process expense reports.
• Prepare, edit, and manage correspondence, presentations, and reports.
• Serve as the primary liaison between executives, internal teams, and external partners.
• Handle confidential information with discretion and professionalism.
• Coordinate meeting logistics, including preparation of materials and technology setup.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience in office management, executive support, or related administrative roles.
• Ability to work full-time, on-site in Palo Alto, Monday through Friday.
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication abilities, attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and a proactive, solutions-oriented approach.

Preferred Qualifications

• Experience supporting C-level executives.
• Familiarity with project management tools.
• Experience in Technology, Construction, or Real Estate industries a plus.

QXO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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