Job Description

Job Description

Executive Personal Assistant to Founder/CEO, Executive Search Firm, Miami, Fla., Hybrid

A HNW Founder/CEO of a highly successful executive search firm with a satellite office in Miami, is seeking an exceptional Executive Personal Assistant. This is a unique opportunity for a professional who has an entrepreneurial spirit, thrives in a fast-paced environment and can seamlessly manage both business and personal affairs. The ideal candidate will have at least 5 years of experience supporting a HNW principal, with outstanding organizational, research, and project management skills. This is a hybrid position, 3-4 days in the office depending on what is going on and if the CEO is traveling.

About the Job:

• Be the “right hand” to the CEO as a true gatekeeper, handling complex calendar management, prioritizing meetings and appointments, and handling communications on his behalf, personal and professional
• Arrange domestic and international travel, including detailed itineraries, personal and professional
• Conduct research on clients, prospects, and market opportunities
• Prepare materials and manage all logistics for board meetings and high-level client meetings
• Manage a wide range of personal tasks, including errands, property oversight, and other personal matters, car maintenance, etc
• Handle office administrative duties for the Miami satellite office, ensuring smooth daily operations
• Oversee special projects, from professional initiatives to personal undertakings, ensuring timely completion and exceptional quality

About You:

• Minimum 5 years’ experience as an Executive Personal Assistant to a HNW principal or C-Suite executive
• Bachelor’s Degree preferred
• Demonstrated ability to manage competing priorities with discretion, efficiency, and impeccable attention to detail
• Microsoft Office Suite; experience with CRM systems
• Exceptional written and verbal communication skills
• Highly resourceful, proactive, and adept at anticipating needs without frequent reminders
• Warm, poised, and professional with a team- oriented mentality and a true understanding of the lifestyle and expectations of a HNW individual

Compensation:

Base salary plus discretionary bonus, comprehensive benefits package.

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