Job Description

Job Description

Position Overview

Ultimate Staffing Services is actively seeking an experienced Office Manager to join their client's team in Mountain View, California. The Office Manager will be responsible for overseeing the daily operations of the office, ensuring smooth administrative functions, and maintaining an organized and efficient work environment.

Key Responsibilities

• Manage day-to-day office operations, supplies, and equipment.
• Coordinate administrative support functions, including reception, mail distribution, and filing systems.
• Oversee office budgets and expenses; manage vendor relationships.
• Organize meetings, company events, and travel arrangements.
• Ensure compliance with company policies and health/safety regulations.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Act as the point of contact between staff, management, and external partners.
• Maintain a clean, safe, and well-organized office environment.
• Troubleshoot basic IT or facility-related issues and coordinate with service providers as needed.

Requirements

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and general office software.
• Ability to multitask and handle changing priorities in a fast-paced environment.
• High school diploma or equivalent (Bachelor's degree preferred).

Preferred Qualifications

• Experience managing budgets and office vendors.
• Familiarity with HR processes and tools.
• Knowledge of workplace health and safety standards.

Required Work Hours

Monday to Friday, first shift. 8am-5pm

Additional Details

This is a supervisory position with a minimum pay of $33 and a maximum pay of $45 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Work at office, Local area, Monday to Friday, Day shift,

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