Payroll Specialist
SUMMARY
The Payroll Specialist is responsible for the administration and performance of payroll functions for all assigned communities in accordance with accepted accounting principles (GAAP). In addition, this position trains and supports Payroll Specialists and Business Office Directors Reports to: Payroll Director
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES
The essential duties and responsibilities described below are representative of those an employee encounters while performing the basic functions of the position. While every effort has been made to identify the essential functions of the position, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
1. Maintain confidentiality of all company and community payroll information.
2. Review payroll in Paychex/Attendance On Demand systems prior to authorizing community acceptance in Paychex/AOD.
3. Serve as liaison between company, communities, and payroll vendors.
4. Process all employee termination payments for all communities. Ensure final paychecks are accurate and timely in accordance with applicable state laws and company policy.
5. Maintain payroll and payroll tax reports for all communities.
6. Audit payroll records to ensure Communities’ compliance with Company payroll policies.
7. Perform routine audits of PTO accruals to ensure accuracy. Repair any problems identified by the audit.
8. Communicate with Communities’ Business Office Directors and Executive Directors concerning payroll matters.
9. Balance payroll reports at the end of each pay period.
10. Assist in implementing accurately the set-up of new communities in the payroll systems including employee information, PTO programs, benefit deductions, etc.
11. Train Business Office Directors in payroll processing, data entry and payroll compliance according to company payroll policies and procedures.
12. During periods of Business Office Director absences, assist in the preparation and processing of payroll for communities.
13. Assist in the preparation and implementation of changes in the payroll system as necessary or directed by the Payroll Director.
14. Assist in preparing financial and statistical reports and audits as directed by the Payroll Director.
15. Assist in providing data for payroll and budget templates.
16. Ensure timely and accurate issuance of W-2’s and reconcile with payroll reports.
17. Assist in the hiring and training of Payroll Specialists
18. Assist in special projects as requested by the Payroll Director.
19. Maintain a safe and secure environment for all staff and guests, following established safety standards.
20. Encourage teamwork through cooperative interactions with co-workers and other departments.
21. Support a positive and professional image through actions and dress.
22. Performs other duties consistent with the position as assigned by the Payroll Director.
MINIMUM QUALIFICATIONS
Education: High School diploma. Associate’s degree preferred.
Experience: Prefer a minimum of five (5) years’ experience in payroll processing preferably with Paychex/ADP (payroll vendors).
Mathematical
Skills: Ability to perform calculations in support of budget, and other financial responsibilities.
Reasoning Skills: Understand and conceptualize concepts as well as demonstrate the ability to make decisions in stressful situations.
Oral/Written
Communication Skills Be able to explain ideas and communicate information both in writing and verbally. Good listening skills necessary.
Equipment Used: Be proficient in basic office equipment (including a personal computer) for the purpose of accomplishing and maintaining a prominent level of job performance. Must be proficient in software appropriate to accounting and office operations.
Physical Effort: Be mobile and able to perform physical requirements of the job.
Personal Characteristics: Ability to show sincere compassion towards cognitively impaired older adults. Demonstrates genuine concern for the physical and emotional needs of older people and their families. Displays team spirit in performance of daily duties. Possesses good character and displays personal integrity.
Working Conditions: Well-lighted and with appropriate ventilation and temperature levels.
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