R 2680 Administrative Assistant - Special Education Job at Barnstable Community Horace Mann Charter Public, Barnstable, MA

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  • Barnstable Community Horace Mann Charter Public
  • Barnstable, MA

Job Description

Administrative Assistant - Special Education

JOB GOAL: To perform administrative assistant work of considerable variety and complexity in support of the Executive Director of Special Education.

QUALIFICATIONS:

* Bachelor's Degree preferred.

* Five years prior experience as an administrative assistant.

* Ability to interact with staff, parents and the general public in a professional and courteous manner while maintaining confidentiality.

* Knowledge of state and federal guidelines for special education.

* Proficient in word processing, use of office machines, computer operations to include use of internet, email, calendars, spreadsheets.

* Such alternatives to the above as the Executive Director of Special Education may find appropriate and acceptable.

REPORTS TO: Co-Directors of Special Education

PERFORMANCE RESPONSIBILITIES:

* Prepare correspondence, reports and other materials of a general, confidential and technical nature.

* Arrange and confirm appointments and meetings for the Executive Director.

* Plan, organize and complete work responsibilities in a professional, courteous and accurate manner. Works with a minimum of supervision.

* Communicate effectively and confidently via phone and email.

* Maintain well organized, accurate records and files.

* Maintain confidentiality of all student and staff information.

* Process and track Individualized Education Plans (IEPs) for all special education students in the district. Maintain and update related software files.

* Facilitate translation of all special education documents for parents whose primary language is not English.

* Serve as back-up to the Administrative Associate-Finance & Grants for circuit breaker and Medicaid processing as needed.

* Implement emergency procedures if the need arises based on established office policy.

* Perform any duties or responsibilities in keeping with the scope of the position as assigned by the Executive Director of Special Education.

PHYSICAL REQUIREMENTS:

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

EVALUATION: Performance of this position will be evaluated yearly by the Executive Director of Special Education in accordance with the School Committee policy for evaluation of classified staff.

TERMS OF EMPLOYMENT: This is a 40 hour per week, 12 month position. Non-affiliated group.

Barnstable Community Horace Mann Charter Public

Job Tags

Work at office,

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