Administrative Assistant - Special Education
JOB GOAL: To perform administrative assistant work of considerable variety and complexity in support of the Executive Director of Special Education.
QUALIFICATIONS:
* Bachelor's Degree preferred.
* Five years prior experience as an administrative assistant.
* Ability to interact with staff, parents and the general public in a professional and courteous manner while maintaining confidentiality.
* Knowledge of state and federal guidelines for special education.
* Proficient in word processing, use of office machines, computer operations to include use of internet, email, calendars, spreadsheets.
* Such alternatives to the above as the Executive Director of Special Education may find appropriate and acceptable.
REPORTS TO: Co-Directors of Special Education
PERFORMANCE RESPONSIBILITIES:
* Prepare correspondence, reports and other materials of a general, confidential and technical nature.
* Arrange and confirm appointments and meetings for the Executive Director.
* Plan, organize and complete work responsibilities in a professional, courteous and accurate manner. Works with a minimum of supervision.
* Communicate effectively and confidently via phone and email.
* Maintain well organized, accurate records and files.
* Maintain confidentiality of all student and staff information.
* Process and track Individualized Education Plans (IEPs) for all special education students in the district. Maintain and update related software files.
* Facilitate translation of all special education documents for parents whose primary language is not English.
* Serve as back-up to the Administrative Associate-Finance & Grants for circuit breaker and Medicaid processing as needed.
* Implement emergency procedures if the need arises based on established office policy.
* Perform any duties or responsibilities in keeping with the scope of the position as assigned by the Executive Director of Special Education.
PHYSICAL REQUIREMENTS:
Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.
EVALUATION: Performance of this position will be evaluated yearly by the Executive Director of Special Education in accordance with the School Committee policy for evaluation of classified staff.
TERMS OF EMPLOYMENT: This is a 40 hour per week, 12 month position. Non-affiliated group.
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