Job Description

Job Description

Job Description

We are seeking a HIM Assistant Manager for a temporary role with a strong background in Health Information Management. The ideal HIM Assistant Manager will supervise and coordinate daily HIM operations, ensuring accuracy, compliance, and productivity across the department. The HIM Assistant Manager will be responsible for leading a team of Health Information Coordinators and ensuring timely, accurate, and complete medical record processing in accordance with hospital policies and regulatory standards.

* Responsibilities

• Supervise daily operations of Health Information Coordinators, including chart retrieval, breakdown, prepping, scanning, QA, and deficiency assignment.
• Monitor staff productivity and report variances to HIM Manager.
• Coordinate staffing needs and recommend scheduling adjustments or additional coverage.
• Assist in interviewing, onboarding, and evaluating HIM Coordinators.
• Identify and report employee performance issues.
• Monitor compliance with action plans and HIM standards.
• Analyze medical record discharge types for completeness and timely processing.
• Assign and track deficiencies by physician in the hospital system.
• Manage physician incomplete medical record process, including weekly fines.
• Maintain documentation and audit trails for fines and physician notifications.
• Route charts for physician completion and permanent medical storage.
• Update and maintain hospital systems for deficiency tracking and chart location.
• Generate HIM statistics and reports for committee and regulatory review.
• Conduct QA on scanned documents and record analysis.
• Assist in training new HIM staff and orienting new physicians to EMR processes.
• Attend and contribute to relevant committee meetings.
• Provide exceptional customer service and support cross-departmental needs.
• Participate in weekend and holiday coverage rotations.
• Perform additional duties as assigned by the HIM Manager.

Job Requirements

• Minimum of 2 years of supervisory or managerial experience preferred.
• At least 2 years of experience in a hospital or clinical setting, with 1 year in Health Information Management preferred.
• Knowledge of JCAHO/Title 22 compliance standards related to chart completion.
• Familiarity with state and federal regulations concerning patient confidentiality and information release.
• Proven ability to organize, analyze, and manage departmental workflows.
• Strong written and verbal communication and customer service skills.
• Proficiency with general office equipment, including computers, scanners, and fax machines.

This temporary opportunity is ideal for candidates looking to lead in a fast-paced healthcare environment while ensuring compliance and high standards in medical record management.

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