Job Description

Job Description

Office & Administrative Management

• Oversee day-to-day office operations and serve as the primary contact for internal staff and external vendors.
• Manage office supplies, inventory, and equipment maintenance.
• Coordinate scheduling, travel, and meeting logistics for leadership and staff.
• Assist with preparing presentations, correspondence, and reports as needed.
• Handle incoming communications and ensure timely follow-up on requests.

HR & People Operations

• Support onboarding and offboarding processes, including equipment setup, training schedules, and new hire documentation.
• Maintain employee records and coordinate with HR on benefits, payroll, and compliance needs.
• Help organize team events, staff meetings, and internal communications to support company culture.

Finance & Operational Support

• Process invoices, expense reports, and purchase orders in collaboration with accounting.
• Track budgets for office-related expenses and manage vendor contracts.
• Assist with financial recordkeeping, reporting, and reconciliation as needed.

Facilities & Vendor Management

• Manage relationships with property management, cleaning, IT, and other service providers.
• Ensure the workspace is well maintained, safe, and aligned with company needs.
• Support planning for office moves, renovations, or expansions if applicable.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3–6 years of experience in office management, operations, or administrative support.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and office management systems.
• Ability to handle confidential information with discretion.
• Self-starter who can anticipate needs and work independently with minimal supervision.

The Ideal Candidate

• A natural problem-solver with a “get it done” attitude.
• Highly organized and adaptable to changing priorities.
• Collaborative and approachable, with strong emotional intelligence.
• Passionate about creating an efficient, supportive, and positive work environment.

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